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General information on Passport Services
ONLINE APPLICATION FOR PASSPORT SERVICES
Effective from April 1, 2008 application for all passport services should be
filled up online. It may be noted that the Embassy will not accept non-online
applications after April 1st.
Please apply only to the consulate of the appropriate Jurisdiction.
USPS postage rates have been revised from May 14, 2007. All applicants are advised to ensure that the correct postage stamp is used. We regret that we cannot dispatch mails without correct stamps as it will not be accepted by
USPS.
1. ADDITIONAL BOOKLET
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Guidelines for Indian Passport Holders
(i) Your passport is a valuable document. It should always be retained either in your private custody or in the custody of a person duly authorized by you. Passport should not be sent out of the country of residence by
post. If the passport is lost or destroyed, the fact and circumstances should be immediately reported to the nearest Indian Mission and the local police.
PLEASE KEEP A PHOTOCOPY OF YOUR PASSPORT IN A SAFE PLACE. WITHOUT DETAILS OF THE LOST/DAMAGED PASSPORT, THE ISSUE OF A DUPLICATE PASSPORT MAY BE DELAYED.
(ii) It is an offense under the Passports Act 1967 to give false information in the Application. Passport facilities can be denied on grounds of suppression of factual information, submission of false particulars, willful damage of passport and for making unauthorized changes in the Passport.
(iii) Your passport can be impounded or revoked by the Government of India under the provisions of the Passports Act 1967 in which event you will have to surrender the passport to the nearest Indian Passport Issuing Authority.
(iv) If you have acquired US Citizenship, the Indian Passport must be surrendered immediately to the nearest Indian mission. The Indian passport is returned to the applicant after cancellation. The cancelled Indian passport should be kept in safe custody as it may be required at the time of applying for the PIO card/ Visa for the first time.
Note: Application forms should be completed in all respect and submitted with the passport. Misrepresentation/ suppression of facts may result in denial of Passport/Consular services. Incomplete/incorrect applications with inadequate fee or fee not paid in the prescribed manner are liable to be returned without service.
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ADDITIONAL BOOKLET
GUIDELINES AND INSTRUCTIONS
Application for additional booklet is made when all pages in the existing passport are exhausted but passport continues to remain valid.
Application for a additional booklet is to be made from April 1,
2008 only online on the prescribed application
form. It should be submitted to the Embassy or Consulate General in
whose jurisdiction
the applicant resides. Embassy will not accept non-online applications
after April 1st.
Please apply only to Jurisdiction
of Embassy of India, Washington, DC
(Bermuda, Delaware, District of Columbia, Kentucky, Maryland, North Carolina,
South Carolina, Tennessee, Virginia and West Virginia)
This application form will enable the applicant to register online. The
applicant should ensure that all fillable items are entered correctly. For all
correspondence to the Embassy regarding the application please quote your
temporary registration number. The application may either be sent by mail or
submitted at the Embassy on the date indicated in the application form. It should be submitted to the Embassy or Consulate General in whose jurisdiction
the applicant resides.
ONLY ONLINE FORMS downloaded from the Embassy's website would be accepted.
Photographs should be pasted (not Stapled) and application should be signed.
The application is to be submitted on the same application
form as required for renewal/reissue of passport. A booklet valid for 10
years will be issued.
The following documents and fee are required to be submitted alongwith the application: -
· After having filled the application online, print a copy.
· Affix photograph as per specification in the box (do not staple photograph)
· Old Passport (in original) Also please make sure to include photocopy of
the first 5 pages and last 2 pages of the same
· Additional booklet, if any, (in original)
· Four coloured passport size (3.5cm x 3.5cm) photographs showing frontal view of full face against a
White background including one photograph to be pasted on the space provided on the first page of the application form;
One photograph to be pasted on the space provided on the
first page of the application form. Please staple remaining three photos on the
bottom of the fourth page.
· Two proofs of residential address of the applicant, which may include current Driving License, Utility Bill, rent lease agreement showing the residential address.
Note: Bank/credit card/mobile phone statements are not
accepted as residence proof.
· Photocopy of the first five and last two pages of the original / old passport;
· Pages of passport showing US visa or Green Card (in original) Employment Authorization Card (in original) or other visa documents must be shown at the counter. A photocopy of the entire document / Card should be appended with the application (in case the application is sent by mail, a notarized copy of these documents should be sent);
· In case application for Green Card or EAC or visa is pending/being processed, a copy of documents in support of this fact must be submitted;
· In case the current passport does not contain the name of the spouse and the applicant wishes to have it entered in the new passport, copy of notarized marriage certificate must be submitted
along with the application.
Application form must be signed by the applicant and completed in all respects. Please ensure that the applicant's signature or thumb impression (in case of infants or illiterate applicants) is provided in the box at the end of the application form. The right thumb impression for female infants and left thumb impression for male infants is required for insertion in the passport. Signatures of both the parents of the infant are to be appended at the place where the applicant is required to affix his or her signature.
Old passport would be returned after cancellation. Valid visas in the old passport are not cancelled and can be used even after cancellation of passport upto their date of expiry.
The passport whose pages have exhausted will be returned alongwith the additional booklet after rendering the Consular service.
FEE
· A non-refundable fee of US$ 40 for normal booklet (36 pages) or US$
50 for Jumbo booklet (60 pages) has to be paid in cash (only at the counter) or by Certified cheque or Money Order payable to Embassy of India, Washington DC when applying within its jurisdiction or drawn in favour of Consulate General of India, New York / Houston / Chicago, San Francisco, as the case may be.
Please note that personal checks are not accepted. If delivery of documents is requested by mail, applicants must include
a separate check of US$ 20 for Express Mail or US$ 10 for Priority mail (No Tracking Number is generated in this case).
Please send two separate checks (certified check or Money Order only) One for the passport service and another one for mail service.
Please note that the fee once paid is not refunded on account of refusal of service or delay in service. Please insist on a receipt for any money paid at the counter.
Please note that even if the requirements mentioned above are complete in all respects, the Embassy / Consulate reserves the right to ask for any necessary original documents at any stage. These documents are required to be presented for scrutiny and satisfaction of the Consular Officer before any service is rendered.
Processing time:
Applications are received at the Consular counter on all working days between 9.30 am to 12.30 pm (local time);
Serviced documents are delivered on all working days between 4.30 pm – 5.30 pm (local time);
Processing time for applications received at the Consular counter is between 10 to
15 working days, excluding the date of receipt of application at the Embassy / Consulate.
Passport can be issued within 1 to 3 working days in an emergency/tatkal scheme
for which an additional emergency fee of US$ 150 will be charged apart from the normal processing fee of US$ 40 (for normal
booklet of 36 pages) or US$ 50 (for Jumbo booklet for 60 pages).
Note: The above time schedule does not apply to
services where prior approval is required from authorities in India or any other
Passport Issuing Authority other than the office where the application is made.
In such cases, the processing time would be weeks/months. Passport
application must be submitted in person by the applicant or immediate family
member of the applicant at the counter or directly through mail to the Embassy.
Personal interview may be required.
Outstation applicants may send their application for passport/consular Service by certified/registered/overnight mail to the Embassy / consulate depending upon the
consular
jurisdiction in which the applicant resides. Fee should be paid by Money Order Draft / Certified cheque in favour of Embassy of India, Washington DC or the Consulate General of India, New York, Chicago, San Francisco or Houston depending upon the jurisdiction the applicant resides. In order to return the passport by mail, US$ 20 for Express Mail or US$ 10 for Priority Mail (No Tracking Number is generated in this case) may be sent alongwith the application. Please note that it is possible to send one certified cheque or Money Order for the passport service as well as for mail service.
The applicants are advised to refrain from making telephonic or written enquiries about the status or their application during the normal processing time. The Embassy / Consulate will get in touch with applicants in cases where the applications are incomplete / incorrect or the fee sent is not adequate or not paid in the acceptable manner or where there are other deficiencies.
THE EMBASSY / CONSULATE IS NOT RESPONSIBLE FOR DOCUMENTS LOST IN MAIL. IT SHOULD BE NOTED THAT A PASSPORT SHOULD NOT BE SENT OUT OF ANY COUNTRY BY POST. Application may be sent to the embassy or Consulate depending upon the place where the applicant resides. The Consular jurisdiction and addresses of our offices are as follows:
Embassy of India,
Consular Wing,
2536, Massachusetts Avenue, NW,
Washington DC 20008
Jurisdiction of Embassy of India, Washington DC
Delaware, Washington DC, Kentucky, Maryland, North Carolina, South Carolina, Tennessee, Virginia, West Virginia,
Bermuda.
Consulate General of India, New York:
Consular Section
3 East, 64 Street
New York, NY-10065
Jurisdiction of Consulate General of India, New York
Connecticut, Maine, Massachusetts, New Hampshire New Jersey, New York, Ohio, Pennsylvania, Puerto Rico, Rhode Island, Vermont and The Virgin Islands.
Consulate General of India, San Francisco
Consular Section,
540, Arguello Boulevard,
San Francisco, CA-94118
Jurisdiction of Consulate General of India, San Francisco
Alaska, Arizona, Hawaii, Nebraska, New Mexico, Nevada, Oregon, Utah, Washington, Wyoming, Colorado, Montana, Idaho, California.
Consulate General of India, Houston
Consular Section,
1990, Post Oak Boulevard,
# 600, 3 Post Oak Central,
Houston TX 77056
Jurisdiction of Consulate General of India, Houston
Alabama, Arkansas, Kansas, Louisiana, Mississippi, Oklahoma, Texas, Florida, Georgia.
Consulate General of India, Chicago
Consular Section,
455, North City Front,
Plaza Drive (NBC Tower Building),
Suite # 850,
Chicago, Illinois 60611
Jurisdiction of Consulate General of India, Chicago
Illinois, Indiana, Iowa, Michigan, Minnesota, N. Dakota, s. Dakota, Wisconsin, and Missouri.
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Note: In case of any assistance/complaints in respect of passport services, the following officers may be contacted during office hours.
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(i)
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Assistant Consular Officer
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Phone: (202) 939-9861
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(ii)
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Attaché (Consular)
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Phone: (202) 939-9832
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Personal Cheques/Credit Cards are not accepted.
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